How to Choose Event Partners That Pass the Vibe Check

Whether you’re hosting a grad party, rehearsal dinner, wedding, or gathering “just because,” your event is a big deal. When hiring an event partner, you need one that can understand and breathe life into your vision.

Here are some qualities to watch for that will tell you if they will pass your vibe check.

Look For Inclusive Event Partners

When event partners are creatively responsive and intentionally collaborative, this shines through in their relationship to their business, clients, partners, and staff. 

A great example of this is accessibility. Has your event partner designed their product or service to be accessible for all? If not, are they willing to make changes?

Partners often travel to many events and cater to guests of diverse backgrounds and approaches to life. The best event partners don’t discriminate  – as professionals they do an amazing job no matter what. 

Be sure to ask potential event partners about their policies, approach, and comfort level with the  diverse needs of your family, guests, or employees. 

Asking hard questions, checking references, and trusting your internal voice will ensure they bring the best vibes to the team you are building. A team to bring your vision to light. 

Look For Partners Who Are Excited and Committed

Events succeed because people care. Everyone you’ve gathered, from the guests to the event partner, has a role in making it successful. 

For example, does your event partner get back to you quickly and ask thoughtful questions? Are they detail-oriented and flexible? Are they organized and do they proactively communicate ideas and concerns? Are they excited about your event? Those are green flags across the board.

Look For Partners  Who Think Outside the Box

Think about the best party you’ve ever attended. It was memorable because it wasn’t like all the others. Maybe it occurred in a unique location, or the hosts opted for a food truck instead of the typical banquet fare. Choices like these allow your guests to feel like they share a unique experience.

There are endless ways to expand the boundaries of a typical gathering while still keeping the event authentic to you and your goals. One of those is partnering with experienced and creative professionals with a track record of success.

Look For a Bit of Charisma

The best partners strike a balance between playful and professional. You can count on their expertise when needed, but they also know how to mingle with guests and make them feel at home. Visual branding, tone of voice, and engagement level are all clues to how they’ll approach your event. Warmth + Competence = Charisma.

Look For Partners Who Act Authentic

Call it vibes, intuition or something else, but when a partner is authentic, it shows. You will notice it and so will your guests.

Authentic people are open and upfront about how they do business. This could mean anything from sharing where they source their food to a play-by-play of their design process. Their story and motivations are just as important because that human element builds connection. 

Create Immaculate Vibes at Your Event

The fact that you’re already considering what to look for in teammates shows that your event is off to a great start. A combination of warmth, dedication, authenticity and thinking outside the box can elevate your event from good to great.

At A Wandering Fire, we’ve got that combination down pat. Let’s work together to bring your vision to life with delicious, wood-fired pizza – and of course, all the right vibes.